Review of Project, Task, and Time Management Tools

Modern project management, task management, and effective time management are key to the success of both small teams and large organizations. There are many advanced tools available on the market that facilitate these tasks, differing in functionality, operation, and pricing models. Beproductive, as the official ClickUp consultant, decided to investigate how many systems similar to ClickUp can be found online. You probably didn’t realize how many such systems have been created. In this article, we present a list of 57 project, task, and time management systems.

ClickUp

What is it: ClickUp is a versatile project management platform that combines task management, time tracking, resource management, and communication in one tool. It is considered one of the most comprehensive solutions in this category. The official Polish consultant for ClickUp is BeProductive. If you need support with ClickUp implementation, contact us!

What it’s used for: ClickUp offers a wide range of features, including process automation, reporting, task and resource management, and integrations with other tools. It also allows customization of workflows to meet specific team needs.

Is it free: ClickUp offers a free version with basic features. Paid plans are also available to expand the tool’s capabilities.

Additional information: ClickUp has gained popularity due to its flexibility and adaptability to various industries. It can be used by both small teams and large organizations.

Microsoft Project

What is it: Microsoft Project is one of the oldest and most advanced project management tools, introduced by Microsoft in 1984. It is primarily designed for project managers in large companies and organizations.

What it’s used for: Microsoft Project offers task creation, resource planning, and project cost estimation. Its main advantage is the built-in Gantt chart, which visualizes project schedules, tracks critical paths, and manages milestones.

Is it free: No, Microsoft Project is a commercial tool. Subscription versions are available through Microsoft 365, or it can be installed as standalone software.

Additional information: Microsoft Project integrates with other Microsoft tools like Excel and SharePoint, facilitating team collaboration. It’s popular in corporate environments, though its complexity may be challenging for smaller firms.

Jira

What is it: Jira is a project and task management platform created by Atlassian. It is especially popular among IT teams and companies using Agile methodologies like Scrum or Kanban.

What it’s used for: Jira enables the creation of user stories, sprint planning, backlog management, and issue tracking. It offers advanced reporting features and customizable workflows.

Is it free: Jira offers a free plan for small teams (up to 10 users) with limited features. Full versions are paid, with subscription licenses based on user count and functionality.

Additional information: Jira’s flexibility allows it to adapt to various work models. It integrates with other Atlassian tools like Confluence and Bitbucket, as well as external platforms, making it a top choice for many IT companies.

Orangescrum

What is it: Orangescrum is an open-source project management tool that enables efficient collaboration and task organization within teams.

What it’s used for: The tool offers features such as sprint planning, task assignment, time tracking, and an interactive Gantt chart. Additionally, Orangescrum includes invoicing capabilities, making it useful in business environments.

Is it free: Orangescrum has a free open-source version, but it also offers paid plans with additional features and cloud hosting.

Additional information: Orangescrum is an attractive option for small businesses and teams needing a simple yet effective project management tool without incurring high costs.

ZenTao

What is it: ZenTao is an open-source project management tool, particularly popular in China. It targets teams needing a flexible tool for task and workflow management.

What it’s used for: ZenTao divides project management into four key elements: stories, tasks, bugs, and test cases. This allows comprehensive management of all project aspects, from feature creation to testing and bug fixing.

Is it free: ZenTao offers a free open-source version, with paid versions available for additional features.

Additional information: ZenTao is often chosen by IT teams for its strong support for Agile methodologies. It is highly configurable and has a version tailored for larger organizations.

Asana

What is it: Asana is a popular task and project management tool, valued for its ease of use and intuitive interface.

What it’s used for: Asana enables task list creation, responsibility assignment, progress tracking, and priority setting. It’s ideal for teams needing a simple way to manage daily tasks and projects.

Is it free: Asana offers a free plan for small teams, with more advanced features available in paid plans.

Additional information: Asana offers broad integrations with other tools and supports project views in various formats (lists, calendars, Kanban boards), making it highly versatile.

Trello

What is it: Trello is a Kanban-based project management tool. With simple boards, lists, and cards, it allows visual task and project management.

What it’s used for: Trello facilitates team collaboration by creating boards for individual projects, where cards represent tasks. It’s an ideal solution for those who value visual work representation.

Is it free: Trello offers a free plan with basic features, plus paid plans with advanced options like integrations and automations.

Additional information: Trello is highly intuitive and easy to use, making it popular with small teams and individual projects.

Basecamp

What is it: Basecamp is a tool focused on team communication and collaboration.

What it’s used for: It enables task management, document handling, discussions, and project planning.

Is it free: It offers a free trial, but full functionality requires a paid subscription.

Additional information: Basecamp is valued for its simplicity and intuitiveness, making it a popular choice for small and medium-sized teams.

Wrike

What is it: Wrike is a flexible project management tool that adapts to user needs.

What it’s used for: It facilitates project planning, tracking, reporting, and team tasks.

Is it free: It offers a free version with limited features and paid plans with full functionality.

Additional information: Wrike includes advanced performance analysis features and integrations with other tools, enhancing work in large organizations.

Monday.com

What is it: Monday.com is a visual project and task management tool.

What it’s used for: It offers customizable templates and process automation for efficient work management.

Is it free: A free version is available, but advanced features require payment.

Additional information: Monday.com is praised for its colorful, intuitive interface and extensive integration options with other applications.

Smartsheet

What is it: Smartsheet is a tool combining spreadsheet functionality with project management.

What it’s used for: It enables real-time team collaboration, process automation, and large-scale project management.

Is it free: It offers a trial version, but full access requires payment.

Additional information: Smartsheet is often used in industries requiring precise planning and management of large teams.

Notion

What is it: Notion is a versatile tool for work organization, combining a notebook, database, and project management features.

What it’s used for: It enables knowledge organization, task management, and document and database creation.

Is it free: Yes, it has a free version, with paid plans offering additional features.

Additional information: Notion is valued for its flexibility and adaptability to individual needs, especially in creative and technical teams.

Airtable

What is it: Airtable is a hybrid of a database and spreadsheet, enabling the creation of flexible project management systems.

What it’s used for: It facilitates easy project and task management, as well as data collection and analysis.

Is it free: Yes, a free version is available, with paid options offering more features.

Additional information: Airtable is used by teams needing advanced data management, such as in marketing, product management, or HR.

Teamwork.com

What is it: Teamwork.com is a comprehensive project management and team collaboration tool.

What it’s used for: It offers time tracking, resource management, and integrations with other tools.

Is it free: It has a free trial, but full access is paid.

Additional information: Teamwork is popular in creative agencies and IT teams needing advanced project and resource management.

nTask

What is it: nTask is a tool for managing projects, tasks, and risks.

What it’s used for: It allows time tracking, risk management, and meeting and schedule planning.

Is it free: Yes, it offers a free plan with paid options for larger teams.

Additional information: nTask is appreciated for its versatility and simplicity, making it an ideal solution for small and medium-sized teams.

Zoho Projects

What is it: Zoho Projects is a project management tool within the Zoho ecosystem.

What it’s used for: It enables time tracking, document management, collaboration, and resource planning.

Is it free: Zoho Projects offers a free plan, along with paid options for advanced features.

Additional information: Integration with other Zoho tools makes it ideal for companies already using their business solutions.

TeamGantt

What is it: TeamGantt is a tool specializing in creating and managing Gantt charts.

What it’s used for: It enables visual project planning, progress tracking, and team collaboration.

Is it free: It offers a free plan, with more advanced options available in paid versions.

Additional information: TeamGantt is intuitive and ideal for teams seeking a simple way to manage projects using Gantt charts.

Nifty: Project Management

What is it: Nifty is a project management tool combining tasks, communication, and documentation in one place.

What it’s used for: It offers features like mind maps, documents, and Gantt views, enabling automated project progress tracking.

Is it free: Yes, it has a free plan, with paid options for larger teams.

Additional information: Nifty is gaining popularity among companies seeking a versatile tool for work organization and team communication.

Process.st

What is it: Process.st is a tool for managing processes and automating workflows.

What it’s used for: It enables the creation of standard operating procedures (SOPs), policy documents, and process automation using ChatGPT technology.

Is it free: Yes, a free version is available, with paid plans for advanced users.

Additional information: Process.st is particularly useful for companies needing to standardize and automate internal processes.

Adobe Workfront

What is it: Adobe Workfront is a comprehensive project management tool designed for large, distributed teams.

What it’s used for: It focuses on project and task management, as well as work progress tracking. It offers advanced features like Gantt charts, project analytics, and solutions for professional project management offices.

Is it free: No, Adobe Workfront is a commercial tool with various pricing plans based on company needs.

Additional information: It is widely used in corporations and large teams requiring advanced management and collaboration tools.

Podio

What is it: Podio is a project management platform that allows personalization and flexibility in creating custom workflows.

What it’s used for: It enables task management, progress tracking, and integration with other tools, making it a flexible solution for various industries.

Is it free: Podio offers both a free version and paid plans with additional features.

Additional information: Podio stands out for its ability to adapt to specific team needs, making it a versatile teamwork tool.

LiquidPlanner

What is it: LiquidPlanner is an advanced project management tool offering predictive task planning.

What it’s used for: It allows planning and progress tracking based on variables like task duration and resource availability.

Is it free: It is a paid tool, with various subscription levels available.

Additional information: LiquidPlanner uses advanced algorithms to predict project completion times, making it ideal for dynamic environments.

ProofHub

What is it: ProofHub is an all-in-one project management tool focused on easing team collaboration.

What it’s used for: It offers features for task management, time tracking, reporting, and document collaboration.

Is it free: ProofHub does not offer a free version, but its pricing is competitive compared to similar tools.

Additional information: It is particularly valued by teams needing a single tool to manage diverse project aspects.

Redmine

What is it: Redmine is a free, open-source project management tool.

What it’s used for: It allows task management, time tracking, and project documentation, with built-in support for multiple projects simultaneously.

Is it free: Yes, Redmine is completely free and available as open-source software.

Additional information: Thanks to its flexibility and strong community support, Redmine is a popular choice among developers and technical teams.

MeisterTask

What is it: MeisterTask is a Kanban-based task management tool, ideal for teams preferring visual work planning.

What it’s used for: It enables task creation and management using Kanban boards, progress tracking, and easy team collaboration.

Is it free: MeisterTask offers both a free version and paid plans with additional features.

Additional information: MeisterTask features an intuitive interface, making it an ideal tool for teams new to project management software.

Scoro

What is it: Scoro is a comprehensive business management tool combining project, time, and financial management.

What it’s used for: It offers features for project tracking, team management, financial reporting, and invoicing.

Is it free: Scoro is a paid tool, primarily aimed at companies seeking advanced management features.

Additional information: Scoro is often chosen by service companies needing a tool for comprehensive operational management.

Ravetree

What is it: Ravetree is a project management tool offering time tracking, task management, and reporting features.

What it’s used for: It allows project management from planning to execution, as well as progress tracking and resource optimization.

Is it free: Ravetree offers only paid subscription plans.

Additional information: This tool is particularly popular among creative teams needing flexibility and ease of use in project management.

Freedcamp

What is it: Freedcamp is a project management tool with features for task tracking, team collaboration, and scheduling.

What it’s used for: It enables project management, task list creation, and progress tracking. It also offers document management and reporting functions.

Is it free: Yes, Freedcamp offers a free version, with paid plans available for additional features.

Additional information: Freedcamp is praised for its intuitive interface and wide range of features available in the free version.

OpenProject

What is it: OpenProject is an open-source project management software offering advanced features like Gantt charts and progress tracking tools.

What it’s used for: It provides comprehensive tools for planning, executing, and monitoring projects, supporting complex endeavors in technical environments.

Is it free: Yes, OpenProject is available as open-source software, free for both commercial and private use.

Additional information: It is one of the most popular open-source tools in its category, widely used by development teams.

Backlog

What is it: Backlog is a project, task, and bug management tool designed with development teams in mind.

What it’s used for: It allows task creation, backlog management, and monitoring of bug reports and incidents.

Is it free: It offers a free version with limited features, plus paid plans for larger teams.

Additional information: It integrates with GitHub and GitLab, making it popular among developers.

Zenkit

What is it: Zenkit is a flexible project management platform enabling visual planning and collaboration.

What it’s used for: It serves for task and project management, as well as data collection and analysis.

Is it free: It has a free version with basic features, with advanced options available in paid versions.

Additional information: It supports multiple views like Kanban boards, Gantt charts, and task lists.

ProWorkflow

What is it: ProWorkflow is a comprehensive project and task management tool offering advanced time tracking and reporting features.

What it’s used for: It enables tracking of projects, tasks, budgets, and team work time.

Is it free: Available in a paid model, with no free version.

Additional information: Ideal for creative agencies and service companies where cost and efficiency monitoring are critical.

Hubstaff

What is it: Hubstaff is a time tracking and project management tool popular with remote teams.

What it’s used for: Its main functionality includes work time tracking, user activity monitoring, and report generation.

Is it free: It offers a free version with limited features.

Additional information: It integrates with many project management tools like Trello, Asana, and Jira.

Bitrix24

What is it: Bitrix24 is a comprehensive project management and team communication tool, also offering CRM features.

What it’s used for: It enables project and task management, as well as internal team collaboration and communication.

Is it free: It offers a free plan for small teams.

Additional information: Bitrix24 also includes CRM modules and sales process automation features.

Taskworld

What is it: Taskworld is a project management tool with a strong focus on task tracking and team collaboration.

What it’s used for: It allows task management, progress tracking, and team performance analysis.

Is it free: It offers a free plan with basic features and paid versions with additional capabilities.

Additional information: Taskworld enables visual progress tracking using charts and Kanban boards.

Workamajig

What is it: Workamajig is a tool designed specifically for creative agencies, with advanced project and financial tracking features.

What it’s used for: It enables project, resource, budget, and invoice management in one place.

Is it free: No free version; it’s available in a subscription model.

Additional information: Workamajig is particularly popular in creative industries and advertising agencies where budget and time management are critical.

Celoxis

What is it: Celoxis is a comprehensive project management tool offering planning, reporting, and team performance tracking features.

What it’s used for: It allows project management, resource monitoring, and work time tracking.

Is it free: Available in a paid model.

Additional information: Celoxis integrates with popular applications like Microsoft Project, Google Drive, and Salesforce.

Todoist

What is it: Todoist is a popular task management app known for its simplicity and multi-platform functionality.

What it’s used for: It enables the organization of personal and team tasks, with options for assigning priorities and deadlines.

Is it free: It has a free version with basic features and premium paid plans.

Additional information: Todoist integrates with tools like Google Calendar, Slack, and Zapier.

Flow

What is it: Flow is a project and task management tool that enables teams to plan work and collaborate.

What it’s used for: It serves for task organization, deadline setting, and progress tracking in project execution.

Is it free: Flow does not offer a free version but is available in a subscription model.

Additional information: The tool focuses on ease of use, making it attractive for teams seeking intuitive solutions.

Paymo

What is it: Paymo is a project management tool offering time tracking and invoicing features.

What it’s used for: It enables work time tracking, project management, and client invoicing.

Is it free: It has a free version with limited features.

Additional information: Paymo is particularly popular among freelancers and small businesses due to its project and financial management capabilities.

FunctionFox

What is it: FunctionFox is a project management, time tracking, and reporting tool often used by creative teams and advertising agencies.

What it’s used for: It serves for project management, progress monitoring, and creating detailed reports.

Is it free: No free version; it’s available in a paid model.

Additional information: FunctionFox offers detailed reports and statistics, facilitating cost and resource management in advertising agencies.

Quire

What is it: Quire is a project management platform offering hierarchical task structures.

What it’s used for: It enables management of complex projects by breaking them into smaller, manageable parts, making planning and execution more transparent.

Is it free: Yes, Quire is available for free, with paid plans offering additional features.

Additional information: With its mind mapping feature, Quire is excellent for managing complex projects requiring multiple subtasks and flexible planning.

ProjectManager.com

What is it: ProjectManager.com is an advanced online project management tool.

What it’s used for: It offers features like Gantt charts, Kanban boards, and real-time reports, providing full control over every project stage.

Is it free: It offers a trial period, but full access is paid.

Additional information: Real-time reporting allows quick responses to changes and resource optimization.

Toggl Plan

What is it: Toggl Plan is a project planning and tracking tool.

What it’s used for: It enables the creation of simple charts and calendars, facilitating project visualization and planning.

Is it free: Toggl Plan offers a free plan for small teams, with advanced features requiring payment.

Additional information: Its ease of use and integration with other Toggl tools make it a popular choice for freelancers and small businesses.

GanttProject

What is it: GanttProject is an open-source tool for creating Gantt charts.

What it’s used for: It allows project planning and progress tracking using popular management methods like Gantt charts.

Is it free: Yes, it is free open-source software.

Additional information: An ideal solution for small and medium-sized businesses needing a functional, free project management tool.

Leankit

What is it: Leankit is a Kanban board-based tool.

What it’s used for: It facilitates project management using Lean and Agile approaches, allowing workflow visualization and progress tracking.

Is it free: It offers a free plan, with advanced features available in paid versions.

Additional information: Popular among IT teams and companies using Agile methodologies.

ActiveCollab

What is it: ActiveCollab is a project management tool with additional time tracking and invoicing features.

What it’s used for: It offers full project control, enabling progress tracking, work time monitoring, and project-related financial management.

Is it free: Paid, though it offers a 14-day trial period.

Additional information: With team and financial management features, ActiveCollab is popular in creative agencies and service companies.

Procore

What is it: Procore is a tool for managing construction projects.

What it’s used for: It includes features for collaboration, budgeting, and progress tracking on construction sites.

Is it free: Procore does not offer a free plan, but various pricing packages are available based on company needs.

Additional information: Its specialization in the construction industry makes it highly popular among firms handling large infrastructure projects.

GoodDay

What is it: GoodDay is a project management tool with task and time management features.

What it’s used for: It supports Agile project management, enabling task monitoring, progress tracking, and reporting.

Is it free: It offers a free plan, with paid options for additional features.

Additional information: Its intuitive interface and customization options make GoodDay attractive for teams with diverse needs.

Forecast

What is it: Forecast is an AI-based tool that assists in project planning.

What it’s used for: It enables project progress prediction, resource allocation, and team performance analysis.

Is it free: Forecast offers a free plan, but unlocking its full AI potential requires a premium subscription.

Additional information: Its use of artificial intelligence for optimizing project planning positions Forecast as a leader in innovative solutions for tech companies.

Taskade

What is it: Taskade is a task and project management platform offering task lists, planning features, and team collaboration tools.

What it’s used for: It allows project creation, task organization, management, and team communication.

Is it free: Yes, Taskade offers a free version, with paid plans available for additional features.

Additional information: Taskade is ideal for remote teams looking to simplify collaboration.

Hive

What is it: Hive is an advanced project management tool with extensive automation features.

What it’s used for: It enables project progress tracking, task automation, and integration with popular applications.

Is it free: Hive offers paid plans, but a limited free version is also available.

Additional information: Hive supports a wide range of integrations with tools like Slack, Google Drive, and Zoom.

Plutio

What is it: Plutio is a comprehensive project management tool aimed primarily at freelancers and small businesses.

What it’s used for: It offers project management, time tracking, invoicing, and CRM features.

Is it free: Plutio offers a trial version, but the full version requires payment.

Additional information: The tool is ideal for self-employed individuals needing an integrated system for task and financial management.

Taiga

What is it: Taiga is an open-source project management tool compliant with Agile methodologies.

What it’s used for: It supports teams in managing backlogs, Kanban boards, and creating burndown charts.

Is it free: Yes, the basic version of Taiga is free, with paid plans offering additional features.

Additional information: Taiga is particularly popular among development teams and startups working with Agile methodologies.

Kanbanize

What is it: Kanbanize is a Kanban-based tool for project management and workflow optimization.

What it’s used for: It enables visual task tracking, process optimization, and transparent project management.

Is it free: No, Kanbanize offers paid plans with a trial period for testing.

Additional information: The platform excels in companies aiming to improve workflow efficiency.

Wekan

What is it: Wekan is an open-source project management tool based on Kanban boards.

What it’s used for: It enables teams to visually manage tasks and projects.

Is it free: Yes, Wekan is free in its open-source version.

Additional information: Ideal for teams seeking a flexible, free Kanban-style task management solution.

Rodeo

What is it: Rodeo is a project management tool particularly popular in creative industries.

What it’s used for: It enables planning, budgeting, time tracking, and reporting.

Is it free: Rodeo is available in a paid version.

Additional information: Often chosen by advertising agencies and creative firms needing a tool for comprehensive project management.

YouTrack

What is it: YouTrack is a JetBrains tool for issue and project management, focused on Agile methodologies.

What it’s used for: It serves for task management, bug tracking, and project oversight in development teams.

Is it free: YouTrack offers a free plan for small teams, with paid versions for larger companies.

Additional information: Integrated with the JetBrains ecosystem, it’s an ideal tool for developers using their products.

Shortcut (formerly Clubhouse)

What is it: Shortcut is a project management tool designed for development teams, supporting Agile and Scrum methodologies.

What it’s used for: It allows backlog management, sprint planning, and bug tracking.

Is it free: It offers a free plan, with paid versions available for additional features.

Additional information: Perfect for development teams needing flexible Agile project management.

Function Tracker

What is it: Function Tracker is a tool for managing events and event-related projects. Its primary goal is to assist in organizing and coordinating projects like conferences, exhibitions, or corporate events.

What it’s used for: The tool enables tracking of tasks, schedules, and budgets related to events. Users can create task lists, assign them to team members, and monitor progress in real time.

Is it free: Function Tracker offers various subscription plans, including a free version with limited features, allowing users to test basic options before opting for a paid plan.

Additional information: With a user-friendly and intuitive interface, Function Tracker is suitable for both experienced project managers and those new to event organization.

Kapdesk

What is it: Kapdesk is a tool focused on project management in the IT sector and handling client tickets.

What it’s used for: It supports teams in managing IT projects, automating processes, and enabling efficient team communication. Users can create tickets, monitor progress, and analyze project data.

Is it free: Kapdesk offers a free trial period, but the full version requires a subscription.

Additional information: Kapdesk integrates with other popular tools, allowing seamless incorporation into existing team workflows.

Infinity

What is it: Infinity is a highly flexible project management tool that can be tailored to individual user needs.

What it’s used for: It enables the creation of custom boards, lists, and schedules, allowing free-form project management suited to a team’s work style.

Is it free: Infinity offers a 14-day free trial, after which various subscription plans are available.

Additional information: The tool’s versatility makes it usable across industries and purposes, from project management to daily task organization.

Rindle

What is it: Rindle is a project management tool focused on process automation and team collaboration.

What it’s used for: It enables task automation, progress tracking, and team collaboration. Users can create workflows to boost efficiency.

Is it free: Rindle offers various subscription plans, including a free trial to test its functionality before purchase.

Additional information: Rindle is particularly useful for teams working on projects requiring intense collaboration and coordination.

Zoho Sprints

What is it: Zoho Sprints is a tool designed for Agile methodologies.

What it’s used for: It offers features for sprint management, backlog handling, and reporting, making it an ideal solution for teams working agilely.

Is it free: Zoho Sprints offers a free plan with limited features, plus paid plans for more advanced capabilities.

Additional information: Integrated with other Zoho products, it enables easy project management within a larger app ecosystem.

Quick Base

What is it: Quick Base is a platform for creating business applications, supporting project management and process automation.

What it’s used for: It enables the creation of custom project management apps tailored to specific organizational needs.

Is it free: Quick Base offers a 30-day trial, after which paid subscription plans are available.

Additional information: Due to its flexibility and app-building capabilities, Quick Base is often used by organizations needing customized project management solutions.

ClickTime

What is it: ClickTime is a tool for managing work time and projects.

What it’s used for: It enables cost tracking, scheduling, and reporting, aiding in work process optimization and resource management.

Is it free: ClickTime offers a free trial, followed by various subscription plans.

Additional information: The tool is useful for companies needing detailed work time tracking and project budget management.

Mavenlink

What is it: Mavenlink is a project and resource management tool focused on service companies.

What it’s used for: It offers project planning and progress tracking features, enabling efficient time and resource management.

Is it free: Mavenlink does not offer a free version, but a free trial is available, followed by paid plan options.

Additional information: Mavenlink integrates with other popular project management tools, enhancing data synchronization and team efficiency.

Summary

Each of the described tools has its unique advantages and is aimed at different types of teams and management methodologies. The choice of the right system depends on specific project needs, budget, and preferred work methodology. Whether you need a simple tool for task visualization or an advanced solution for managing entire project portfolios, there is certainly a suitable tool available on the market.

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